Best Exchange Migration Tool by SysTools – Recommended by Administrators
Stop struggling with complex PowerShell scripts; instead, use the latest iteration of the MVP-recommended Exchange Server Migration Tool. Get the software that moves mailboxes from Exchange 2010, 2013, 2016, 2019 to Office 365 or a new Live Exchange Server SE with zero downtime and zero effort.
Valid for all types of transfers, whether you want to cutover quickly across forests, take it slow and steady with a staged migration, or maintain a hybrid setup. This tool is purpose-built to handle every situation involving the transfer of Exchange Server data across servers.
Download the trial version today and migrate two users for absolutely free.
Compatible with Windows Server 2012/2016/2019/2022. Let me tell you more about why this tool is a favorite among IT admins.
Why IT Admins Choose This Tool for Exchange Server Migration?
Migrating Exchange data from one Exchange server to another platform is difficult. Just take a look at my step-by-step guide on the Exchange 2016 to SE migration. This is mainly because all old legacy Exchange Servers, even the Exchange Server 2016 and 2019 are now in EOL.
Exchange administrators usually try the manual methods first. It is only when they can’t transfer data from Exchange Server to Exchange Online on their own that they turn towards a professional Exchange migration tool. And it does not disappoint.
- ✅ Delta Migration (Zero Downtime): Move the bulk of your data first while users keep working. Run a final “Delta Pass” to copy only new emails just before the cutover.
- ✅ Concurrent Migration: Don’t move one mailbox at a time. Migrate multiple accounts simultaneously to cut migration time by up to 50%.
- ✅ Supported Scenarios:
- Exchange On-Premises ➔ Exchange On-Premises (Cross-Forest)
- Exchange On-Premises ➔ Office 365
- Hosted Exchange ➔ Office 365
- ✅ Selective Data Transfer: Use Date Range and Category filters to move only the data you need (e.g., “Emails from last 2 years only”).
If you have similar requirements and want to transfer data from one platform to another, you can consider this tool to simplify the entire process.
Top Exchange Migration Tool Features – Complete Detail
1. Complete Migration – This is the only solution for users who want to transfer data from Exchange to a cloud platform. This software allows users to export emails, calendars, and contacts from their mailbox without losing any data.
2. Keep an Eye on Migration Tasks – When you start the transfer process with the Exchange On-Premises to Office 365 Migration Tool, you will see the progress of the task in real time. You can also track the mailboxes that are ported and the number of mailbox items that the software handles simultaneously.
3. Migrate Concurrently – Many organizations have numerous user mailboxes available for migration, so this Exchange mailbox migration tool simplifies your work. This application supports simultaneous migration, allowing you to export up to 200 mailboxes at a time. To reach this number, you need to add 10 service accounts. This makes the migration task faster and more efficient.
4. Easy to Use – The goal was to create a simple user interface. Users with basic technical knowledge can perform the migration task independently. You do not need to install any external programs on your system to run this software.
Compare Cost of Exchange Migration Tool vs Manual Method
| Cost Factor | ❌ Manual (PowerShell) | ✅ Professional Tool |
| Admin Labor Time | 40+ Hours (Scripting & Errors) | ~2 Hours (Setup & Run) |
| Downtime Risk | High (Server offline) | Zero (Live Migration) |
| Data Loss Risk | High (Human Error) | None (Read-only Source) |
| Modern Auth Support | Complex (Hard to script) | Built-in (OAuth 2.0) |
| TOTAL COST | $$$ (Hidden Labor Costs) | $ (One-time License) |
This utility can be run on Windows 10 or Windows Server 2012/2016/2019/2022. A trial version of this tool will help you transfer data from two user accounts for free.
Working Guide of This Exchange Migration Tool?
A. The complete guide for Exchange mailbox migration is discussed below:
- Free download the Exchange migration tool and run it on Windows OS.
- Select Exchange as the Source platform to initiate the process.
- Enter Exchange Admin Credentials and destination platform details.
- Choose and Map Source and Destination Users in the tool.
- Click on the Start Migration button for Exchange mailbox migration.
Commonly Asked Queries for Exchange Migration Tool
Q. Do I need an administrator account for my account to migrate with this tool?
A. Yes, you need the administrator credentials of the account from which you are exporting data. It’s a secure and reliable Exchange migration tool that doesn’t store your data.
Q. How long does it take to transfer complete mailbox data to a target account?
A. It depends on the number of emails stored in your original account. If account A has 5,000 large emails and account B has 50,000 small emails, the tool will move mailbox A faster than mailbox B.
Q. What if my Internet connection is lost during the process?
A. The Exchange mailbox Migration Tool will display an error message until you reconnect to the Internet. Then, the export process will resume.
Author’s Suggestion
Because there are so many Exchange migration tools on the market today, choosing the right one remains a challenge for many users. After several days of research, we found that this software is the perfect tool for migrating Microsoft Exchange mailboxes. This utility offers an amazing feature set and various migration options to suit your requirements. You can try this software for free on Windows and then purchase the licensed version on the official website.